How to Close 5 Emails Everyone Writes During Their Career

5 Most Important EmailsMatt Stewart understands the importance of staying on message.

Stewart directs College Works Painting (CWP), which allows college students to run their own painting businesses and gain skills like project management, budgeting, client relations and employee management/HR.

As CWP participants then look for work upon graduation, Stewart and his team ensure each person matches his/her passion and interests with the appropriate field or industry.

“We offer personality tests and equip our alumni with the tools and templates to apply with confidence,” said Stewart. “Those first impressions with employers are so critical, and we want our students to succeed right away.”

To help CWP — and the rest of us — compose emails with impact, here’s a short guide on how to close the five most important career related emails we will write:

1. Send Off a Job Application 

“Thank you. I look forward to our conversation.”

The line says to the employer, “I am interested in the position and ready to fire back an email or hop on the phone to answer any questions you might have.”

The sentence is better than, “Thanks, and I hope to hear from you.” It shows you’re engaged and won’t sit back waiting for a response… you expect a response!

2. Ask to Connect or Network

“Again, it would be great to meet with you in person. Please let me know your availability in the next week or two.”

Reiterate your desire to connect in person (always better than a phone call, if possible). Also, give the person two weeks to find a time on the calendar.

Then, drop the person’s first name. People love to read their own name (yep, even you), and the tactic will make your request tougher to ignore.

3. Request an Informational Interview

“Again, please let me know if you have a few minutes to meet. I would appreciate the chance to ask questions about the [field you’re interested in] field and learn more about your career path.”

Ask politely for a person’s time and attention. The key phrase here is, “I would appreciate the chance to…learn more about your career path.” That line will make the other person feel valued, which makes them more likely to take a meeting.

Remember: at an informational interview, your challenge is to ask great questions, listen and learn. Impress the employer with your curiosity and selflessness. That’s often how job opportunities emerge.

4. Ask for a Favor

“I sure would appreciate your assistance. Please let me know what’s possible?”

When the time is right (and specifically after you’ve established a mutually-beneficial relationship), you’re going to go for the “ask.” In these cases, it is important to let the person know how much you value the assistance. Then write, “Please let me know what’s possible” so the person can respond with how much — or how little — he/she is able to help.

5. Send a Thank-you Note

“Again, thank you. I really enjoyed our [conversation/meeting/etc.] and look forward to our next.”

Short and sweet. You said your thanks earlier in the email. Now say “thanks” once more and wrap up the message.

What other professional emails have tricky closing lines? Share below in the comments!


For this post, YouTern thanks our friends at News to Live By!


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Danny Rubin AuthorAbout the Author: Danny Rubin is a communications expert for the millennial generation. He also writes the blog News To Live By, which highlights the career advice “hidden” in the headlines. His work has appeared on Huffington Post, Business Insider and the New York Times. Follow him @DannyHRubin



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